CA CIB Americas

Other

★★★★★

Senior administrative assistant

New 08 November United States, NEW YORK Perm

Summary
Performs a variety of administrative and office support activities.
Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets, presentations, and filing.
In addition to invoice preparation and billing.
Extensive software skills, internet research abilities and strong communication skills are required.
The ideal candidate must possess experience handling a wide range of administrative support related tasks and abilities to function effectively in a fast paced environment.

Key Responsibilities:
Track all staff changes (new hires, departments, transfers etc.) to ensure that staff information is current, accurately reflected on departmental organizational/seating charts, headcount reports, and other related documents.
Heavy calendar management, including the scheduling of meetings, interviews and video conferences.

Constant interaction with all levels of staff both locally and internationally.
Handle all requests for new business cards and office signage and process orders with suppliers.
Participate in other office routines as may be necessary.
Arrange/coordinate schedules and itineraries which would include domestic and international travel arrangements
Assist with the preparation of documents including presentation materials, invoices and expense reports. 
Answer, screen and direct a high volume of incoming phone calls
Troubleshooting
Other supplies for the division
Special projects as assigned